How I Stay Organized & Balance It All (Kinda)


As someone who is in college, works, and has a blog, it can be hard to stay on top of everything. I like to think of myself as an organized person, especially when it comes to managing my days. It’s taken me quite a few months at the beginning to learn how to balance it all with everyday life. Now I by no means have it all figured out, and there are days where I get less done than I wanted to. But I thought I would share how I stay organized, and balance it all (kinda).

Daily Planner / Bullet Journal

My daily planner is what has saved me with staying organized in life. I’m someone who has to write a to-do list down everyday on paper, and check it off as I go. Very few people can remember everything in their head, so I highly recommend having a daily to-do list.

The notebook I have been using for my to-do lists for over a year is this Moleskine classic grid notebook. Moleskine’s are my favorite notebook brand and they have a variety of page layouts to choose from. I personally create a page for every month where I write down blog post ideas, my spending, big events, books to read, and more. And then after that I start my to-do lists. Each week the left page has my daily tasks, and the right side has my tracking page (times I post on Instagram, read, & blog), my weekly things to do, and my college assignments. Find a system that works for you and keep on top of it.

Reminders App

Another thing that helps me stay on top of things is the reminders app on my iPhone. This is my most used app because you can make lists and set reminders for certain items. So if there is something I need to do by a certain time, I will set myself a reminder with a time to go off. This helps me focus more on my work and less on the time.

Clean Space Clean Mind

It’s important to have a clean space while working, and that includes your laptop/phone. I find having a clean workspace with lots of room to spread my items out helps me work better. But it’s also important to keep your laptop and phone clean as well. Try to sort things in to folders on your desktop, and keep it with the least amount of items on it as possible. Also keep the number of windows you have open on both your computer and phone to a minimum as well. The less clutter the better.

List Of Importance

A golden rule of mine is to complete tasks in order of most importance. Sure there are times where I liked to be working on a blog post, but my assignment for college that has a close due date comes first. It’s all about doing the tasks that need to be done first, even if you don’t want to.

Know Your Schedule Before Planning Things

It is important to know your schedule before planning future events. This is why besides having a notebook I also put events on my iCalendar on my laptop. This allows me to color code different types of events, such as work or college, and move them around easily. The main reason I do this though is because all of the events then show up on my iPhone calendar, which means I have it on the go.

And that is how I stay organized and (kind of) balance it all. Just always remember that it’s okay to have days where you don’t get everything done, and days where you’re a bit all over the place. It’s called being human.

16 responses to “How I Stay Organized & Balance It All (Kinda)”

  1. Joanne says:

    What you said about clean space is so so important; it holds a bigger role than we realize! Clutter gets in the way of productivity. I also keep a journal and use my Reminders app ALL the time!
    Great post. Happy weekend xx

    Joanne | With Risa: A Lifestyle Blog

  2. I love all of these different ways you stay organised! A lot of my organisation is phone based but you’ve definitely convinced me to try a planner/to-do list now too!

    Heather xx

  3. Angie says:

    Staying organised is the key to everything! I also use apps to be reminded of tasks and organise blog posts. And as you mention work/ studies comes first. šŸ˜šŸ˜

    • Kara Callahan says:

      It really is the key to everything! And I don’t know what I’d do without my reminders app x

  4. Natalie says:

    Thanks for sharing your tips to stay organised! This really helps me too!

  5. Kim says:

    You always have the best tips! I love your bullet journal by the way. Thanks for linking it to Amazon! You should try signing up for Amazon Associates so you can get a little compensation for directing us to the website. To be honest, I bought my IKEA mirror because you recommended it and I plan to buy this same planner soon too heheh. I think we have very similar tastes and your finds are really awesome!


    • Kara Callahan says:

      Thank you Kim! And thank you for letting me know about Amazon Associates, I had no idea! Moleskines are the best notebooks so I’m sure you’ll love it. And that’s so cool that you got an IKEA mirror! We do have similar tastes x

  6. Stacey says:

    This is a great list to follow by! I couldn’t agree more with the clean space part especially! The less things you have, the less you need to think and worry about for sure. Do you keep a bullet journal?? I’ve always been curious to start one and I’ve looked up on youtube before but I think either the person who creates the video is boring or I have major ADD but I can’t seem to get the full concept. I know if you explain it though I’ll totally understand and be way more intrigued by it!

    • Kara Callahan says:

      I wouldn’t say that I keep a typical “bullet journal” but I’ve kind of made it my own. I know what you mean about bullet journal videos, they can be too long and boring. There’s so many options to choose from so it can be so overwhelming. I might make a video on what I do for mine on my YouTube channel! But I would suggest doing whatever best suits your daily life when creating one x

  7. E. says:

    I use “To do” lists to organize my days and weeks but I am a disaster with “clean” spaces. My office desk is a mess but I know exactly where I can find everything in my personal caos.
    You are doing a wonderful job managing your blog, works and college! I try to add more things to my days because I use to work better with pressure, I mean, I have to manage my job and blog/Instagram but if I have the whole afternoon free… I don’t do anything hahaha So I add to my weeks a workout routine, yoga and I try also to study English by myselft (and maybe I will start with German soon) That way works perfectly with me, to oversaturate myselft hehe

    • Kara Callahan says:

      I totally get what you mean! I’m the same way, I work better if I have more to do. If I take a break then I just don’t want to do anything else for the day. And you seem to be balancing everything great too! x

  8. Thank you for reminding me to put lists in the order of importance! I never do that, it is often just a massive brain dump on paper šŸ™‚

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